Data Protection update – GDPR – please read

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EU GDPR 2018


Last reviewed: February 2018

GDPR – This privacy policy sets out how Cranleigh Civic Society uses and protects any information that you give Cranleigh Civic Society when you use this website or contact us directly.

Cranleigh Civic Society is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using the website, then you can be assured that it will only be used in accordance with this privacy statement.

GDPR – What we collect

We may collect the following information:

  • name and job title
  • contact information including email address
  • demographic information such as postcode, interests
  • email correspondence between you and Cranleigh Civic Society

GDPR – What we do with the information we gather

We require this information to understand your needs and provide you with our service, and in particular for the following reasons:

  • Internal record keeping.
  • We may use the information to improve our services.
  • We will periodically send emails about information which we think you may find interesting using the email address which you have provided.
  • From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail.

GDPR – What we will never do

  • We do not share any information with any other individuals or companies or other organisations for any reason.
  • We do not store your financial information – once we have recorded your membership payment records are deleted.
  • We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

GDPR – Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable procedures to safeguard and secure the information we collect online.

GDPR – How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to your needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

GDPR – Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

GDPR – Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do or do not want the information to be used by Cranleigh Civic Society for updates;
  • If you have previously agreed to us using your personal information for updates, you may change your mind at any time by writing to us or emailing us.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please message the society’s secretary.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.



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2 thoughts on “Data Protection update – GDPR – please read”

  1. I have recently posted comments to Thames Water, who responded with the information that they do not deal with comments on that web site . Also, the Waverley web site you gave, doesn’t seem to take comments either.

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